40^th ANNUAL OKLAHOMA CZECH FESTIVAL

and CRAFT SHOW

YUKON, OKLAHOMA

 

Oklahoma Czechs Inc. cordially invites you to participate in our annual OKLAHOMA CZECH FESTIVAL CRAFT SHOW

 

Saturday, October 1, 2005   from 8:00AM to 5:00PM.

 

Included with this letter and entry form is a layout of the craft show with booth numbers indicated.  If you prefer a particular spot indicate your choice on the entry, there are spaces for four choices.  (Remember, the end booths are generally taken on the first day they are available)  NOTE: the front booths in row 50 through 60 are facing the street curb.  If you plan to have a walk in booth it would be advisable to not request these booths because of the chance of injury to the public in stepping down into the booth area.   Assignments will be based on the date the entry is postmarked with full payment.  If your preferred booth number has been taken, I will attempt to get in touch with you by phone, so you may choose another location, if I can not reach you, I will assign a booth as close as possible to the one you have requested

 

AS A REMINDER THAT WE HAD SOME PROBLEMS WITH VEHICLES IN THE PAST THERE WILL BE NO PARKING INSIDE THE SHOW AREA.  YOU MUST ENTER AT THE CORNER OF 4^TH AND CEDAR THIS WILL BE THE CHECK IN AREA AND THE ONLY ENTRANCE,  EXITS WILL BE ON 5^TH EXITING EITHER NORTH OR SOUTH ON CEDAR. PLEASE DO NOT STOP ON RR TRACKS

 

There will be guards at the exits and anyone attempting to enter through the exit will risk forfeiture of their booth space.

 

Vehicles improperly parked WILL be towed again this year.

 

The Oklahoma Czechs appreciate our vendors very much.  You are an important part of the Czech Festival.  The craft show is one of the top attractions of this wonderful day.

Please remember that Czech Festival memorabilia including food items.CAN NOT be sold at the show by any vendor.  The Oklahoma Czechs Inc. reserves the right to sell the merchandise inside the Czech Building.  We welcome any suggestions or criticisms for us to help make this the best show for you.

 

 

 

 

 

 

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ON FRIDAY OR ON SATURDAY (THE DAY OF THE FESTIVAL) bring your chairs, tables, and display panels, the booth diagram, and other associated items you may need for your display.  Booth sizes are strictly the size indicated     (# 72 is a little larger than 12x12); if you have a canopy that is larger than the booth size indicated, please contact me to see if I can accommodate you.  (Booths may be set up on the grassy area anytime on Friday and as early as 5PM on the concrete and asphalt. (THERE IS NO SECURITY PROVIDED – FRIDAY NIGHT). We are attempting to have help for you to unload, on Friday night and Saturday morning, this will enable you to move your vehicle out as soon as possible and let someone else unload close to their spot.  Due to the traffic congestion, we ask all craft personnel to have their booths set up by 7:00AM vehicles must be out of the area by 7:00AM on Saturday.  The incoming street will be closed at 7:00AM on Saturday morning, with no exceptions.

 

CHECK – IN          4^TH AND CEDAR

 

When you check in you will b e given a packet, please read everything and follow the instructions, following the instructions will help everything go smoothly on Friday and Saturday.

 

When you arrive to check in please know your booth number, otherwise your contact name will work.  Also please have one item (of your choice) from you booth, properly marked with your booth number, contact name, and or your company name if any.  Please have this ready so as not to delay the check in process.  This year we will again be having drawings every 15 minutes, not only will the public be in the drawing but also every booth will be eligible to win. Last year some of you forgot to have your item with you when you checked in, this did cause a back up in the check in procedure PLEASE HAVE YOUR ITEM WITH YOU WHEN YOU CHECK IN I will put booth numbers in for all booths.  If possible it would be helpful to check in on Friday, this will speed up the process.  Only the vehicle containing your booth items and supplies will be allowed in, so please do not attempt to enter only to help, the extra vehicles will cause a unnecessary traffic jam.  If you have extra people there to help, please ask them to park outside the area and walk in.

 

A diagram of the Craft Show area with your assigned booth location indicated will be given to you when you check in on Fri. or Sat. before the Festival.  Please display this diagram on the dash of your vehicle with the booth #, visible thru the front windshield.  This is for your benefit in case you are parked somewhere, where you shouldn’t be, the police will find you to move your vehicle instead of towing it. You may have additional parking diagrams for all of your helpers but I need to know how many and who they go to when I receive your registration form.

 

The diagram which will be for the vehicle containing your booth items and supplies will be different from the others, therefore this will be the only one admitted to the show area.

 

 

 

 

 

  

 

 

 

 

 

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RESTRICTIONS:             NO FOOD BOOTHS

      INCLUDING BOTTLED DRINKS

  NO BOTTLED WATER

    AND NO SOLICATION BOOTHS

 

BREAK DOWN

 

No booths shall be broken down before 5pm and No Vehicles will be admitted to the area before 5:30pm.  This way you will have time to break down your booth and move your things to the street before getting your vehicle, and you can quickly load up and let someone else do the same.  If a vehicle is left unattended it will be noted and that vendor will not be invited back next year. If you do not follow these requirements your tag number and booth number will be noted and you will not be asked back next year.  Everyone must follow the rules so that everything runs smoothly. I always have a waiting list of vendors that want to participate. So don’t loose your spot.

 

            No commission will be charged for your space.  SALES TAX MUST BE COLLECTED AND PAID TO THE OKLAHOMA TAX COMMISSION        (crafters are responsible to do this). I encourage all vendors to have a state tax Id number, otherwise you must pay your sales tax to me along with the proper papers (I will have them in your packet). This is a hassle for everyone so I strongly encourage you to get a Tax Number.  All sales are with the craft personnel.  We cannot be responsible for loss or damage.  **RAIN  OR  SHINE** The event will be held.

 

IT WILL BE BENEFICIAL FOR YOU TO REGISTER AS EARLY AS POSSIBLE BECAUSE:

 

After July 15, 2005  please add $5.00 for each booth space.

 

After August 15, 2005 please add 10.00 for each booth space.

 

After September 15, 2005  please add 15.00 for each booth space. 

 

 

NO REFUND WILL BE ISSUED AFTER

September 1, 2005

 

 

 

 

 

 

 

 

 

 

 

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FEE DETAILS

 

BOOTH FEE:       PLEASE CHECK THE MAP CAREFULLY

 

$70.00 for 10x10 spaces:

  #   1     thru    # 14    (located on concrete or asphalt)

                                      # 16     thru    # 21    (located on concrete or asphalt)

                                      # 25      &       # 28    (located on concrete or asphalt)

                                      # 30     thru    # 32    (located on concrete or asphalt)

                                      # 34     thru    # 47    (located on concrete or asphalt)

                                      # 51     thru    # 59    (located on concrete or asphalt)

                                      # 62     thru    # 70    (located on concrete or asphalt)

                                      # 73     thru    # 85          (located on grassy lot)

                                      # 88     thru    # 96          (located on grassy lot)

                                      # 99     thru  # 108          (located on grassy lot)

                                      #111    thru  # 121          (located on grassy lot)

                                      #124    thru  # 134          (located on grassy lot)

                                      #137    thru  # 146          (located on grassy lot)

                                      #149    thru  # 158          (located on grassy lot)

                                      #161    thru  # 169          (located on grassy lot)

                                      #172    thru  # 180          (located on grassy lot)

                                      #182    thru  # 194          (located on grassy lot)

 

$75.00 for 10 x 10 end spaces     (two open sides)   located on concrete or asphalt:

                                    # 22, # 23, # 24, # 26, # 27 # 29, # 33, # 60, and # 61

               

$75.00 for 10 x 10 end spaces:      (two open sides)  located on grassy lot:

 # 86, # 87, # 97, # 98, # 109,  # 110  # 122, # 123, # 135,

 # 136, # 147, # 148  # 159 # 160, # 170, # 171, # 181, # 195

 

 

$85.00 for 10 x 15 spaces    located on concrete (two open sides):  # 50, # 71

 

$85.00 for extra large corner space on concrete:                 # 48.

 

$85.00 for extra large corner spaces on grass:                 # 15, # 49, # 72.

 

 

 

ELECTRICITY:         for an extra fee of $10.00 per booth.

 

 

 Available for booths   # 30 thru # 40,   located on concrete.

 

                        #182 thru # 195,  ( only 12 of these booths)    located on grassy lot.

 

 

 

 

 

 

 

 

 

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LOCATION – 5^th and Cedar, Yukon, Oklahoma

 

DATE – Saturday, October 1st, 2005

 

SHOW HOURS – 8:00AM to 5:00PM

 

 

 

YOUR SPACE   Check the diagram for your space.  If you have any problems go to the check in site.  I will be there until 8AM on Saturday

 

Thank you in advance for participating in our Craft Show, please feel free to contact me with any questions you might have.

 

 

All returned check will be subjected to a $25.00 fee, and consideration will be taken whether you will be asked back the following year.

 

 

Marjorie Jezek                                                                 (405) 206-8142

Craft Show Chairman                                                           czechcraftbooth@hotmail.com

                                      

                                                                   WWW.OKLAHOMACZECHFESTIVAL.ORG

 

IF YOU WOULD LIKE A CONFIRMATION AND DO NOT HAVE E-MAIL PLEASE ENCLOSE A SELF ADDRESSED STAMPED ENVELOPE.

 

 

You must completely fill out, sign and date the contract, along with your check if not it will not be accepted.

 

 

MAKE CHECK PAYABLE TO:         OKLAHOMA CZECHS INC.

 

 

MAIL ENTRY AND CHECK TO:       Oklahoma Czechs Inc.

                                                             % Marjorie Jezek

                                                            6957 N W Expressway   # 245

                                                    Oklahoma City, Oklahoma  73132-3538

 

 

 

 

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OKLAHOMA CZECH FESTIVAL CRAFT SHOW CONTRACT

OCTOBER 1, 2005

 

Please print so that I can read everything.

 

CONTACT NAME ______________________________________ SS#   _____________________

 

COMPANY NAME _____________________________________ Tax#  _____________________

 

ADDRESS ______________________________________________________________________

 

CITY ________________________________________ STATE __________ ZIP ______________

 

PHONE # (_____)____________________ E MAIL _____________________________________

 

CELL PHONE# (____)_______________________ ALT # (____)___________________________

 

NAMES OF PERSONS WORKING IN TO BOOTH

 

________________________________________    _____________________________________

 

____________________________________________    _________________________________________

 

PLEASE LIST ALL ITEMS YOU WILL BE SELLING

 

 

Please fill in all spaces so that I may have an accurate accounting of every person and item.

 

ARE YOU A COMMERCIAL VENDOR?  (please circle)      YES      NO

 

E-Mail Confirmations Requested:  (Please Circle)         YES      NO

 

BOOTH # PREFERENCE

 

1^ST  CHOICE _______                   2^ND  CHOICE _______         TOTAL

                                                                                                  SPACES

3^RD  CHOICE _______                   4^TH  CHOICE _______         REQUESTED _________

 

SPACE AMT   $____________      ELECT $ ___________      LATE CHARGE AMT   $ ___________

 

 

TOTAL AMT ENCLOSED    $ _______________              Please enclose a copy of                                                                                                     your sales tax permit.

 

By signing this application, I absolve the show sponsor, OKLAHOMA CZECHS INC. and ITS OFFICERS of any responsibility for fire, theft, breakage, and or damage of any item, or items, or for personal injury, or other events beyond its’ control.  I have read and understand the show’s rules, and by signing agree to follow them.

 

______________________________________________________      ___________________________

           

                        signature of contact Person                                                       Date